2018 Parish Assembly Ballot: The Nominating Committee of St. John Armenian Church is currently recruiting members in good standing for positions on the 2018 Parish Assembly Ballot. The committee has recently begun the process of contacting members for positions on Parish Council, Nominating Committee, Auditor, Secretary of the Day and Chairman of the Day. Please do not hesitate to contact any of the Nominating Committee members if you are interested in filling any of these positions.
Eligibility for Running for Office
“Members in good standing of a Parish Church, who are 18 years of age or over, may participate in the Assemblies of the same Parish and may vote, provided that at least six months have elapsed since they have registered and paid dues at the time of registration as members of the Parish. They may be eligible for office one year after becoming members, provided they have attained the age of 21.”
You must be a member in good standing: ==> Pledges must be current by December 31st ==> Pledges in arrears from prior years must be paid in full. New members must be a pledge paying member of SJAC for one year prior to annual meeting date to run for office. A member must be 21 yrs. of age and full paid membership (not student membership) to be a candidate for an office.
Students who paid the student rate can vote, but not run for office.
All SJAC employees are exempt from running for any elected office.
Eligibility for Voting
"Members in good standing of a Parish Church, who are 18 years of age or over, may vote in the Assemblies of Parish and may vote, provided that at least six months have elapsed since they have registered and paid dues at the time of registration as members of the Parish."
Chairman of the Day (1) to be Elected - (2) Needed to run
Chairman of the Day is responsible for running the Annual Assembly meeting in an effective and efficient manner.
Candidates should be acquainted with Robert's Rules of Order and have read both the published Annual Parish Assembly Minutes of the prior year and the published Annual Report of the prior year. Having these qualifications and being familiar with the contents of the two church publications will enable the Chairman to conduct an efficient Assembly meeting and avoid repetition of discussions that are out of order.
Secretary of the Day (1) to be Elected - (2) Needed to run
Secretary of the Day is responsible for recording the official minutes of the Annual Assembly meeting in an effective and efficient manner.
Parish Council (5) to be Elected - (8) Needed to run
GUIDELINES FOR AND DUTIES OF PARISH COUNCIL MEMBERS TO BE ELECTED
(Bylaws of the Armenian Church of America [Eastern Diocese] - 1999)
Article 32:“The Parish Council shall have an official seal in the name of the Church.”
Article 33:“The powers and duties of the Parish Council shall be:
A.To carry out the decisions of the Parish Assembly.
B.To present to the Parish Assembly its financial statement, after it is duly examined and approved by the Auditor.
C.To prepare the Annual Budget and submit the same to the Parish Assembly for approval.
D.To examine and approve, once in every year, the accounts of its subordinate bodies and to supervise and regulate their financial and administrative affairs.
E.To see to it that the Church dues and all other income of the Parish are regularly collected.
F.To see to it that all expenses of the Parish, incurred in connection with religious services and other religious and educational activities and maintenance of the church, are defrayed and the purchase price and the costs of construction or repairs of all buildings and properties are paid.
G.To ensure the proper and regular performance of Church Services.
H.To establish, to supervise and to give moral and financial support to the various schools of the Parish.
I.To encourage all educational, benevolent and cultural organizations in the community.
J.To record in a special book the name and address of each member of the Church, and to keep proper records in a Register of baptisms, marriages and deaths.
K.To receive a Priest to be in charge of the Parish for the time being as ordered by the Primate until a Priest elected by the Parish Assembly can be installed.
L.To execute the instructions given by the Primate and the Diocesan Council on matters relating to the administration of the Diocese and the Parish, in accordance with the powers vested in them by these Bylaws.
M.To do all things and perform all duties pertaining to their office as prescribed by these Bylaws, and determined by the Parish Assembly or by the Diocesan Council. N.To meet with the Diocesan Delegates at least one month prior to the Diocesan Assembly to review the affairs and status of the Parish.
O.To ensure the regular and timely payments to the Diocese of all regular and special Diocesan assessments.”
Article 34:“Complaints concerning the Parish Council as a body or against any one of its members must be made in writing through the Parish Priest or, in his absence directly to the Primate and the Diocesan Council for decision.”
Article 35:“Any dispute arising between the members of the Parish Council and the Parish Priest must be submitted to the Primate and the Diocesan Council for settlement.Their decision shall be final.”
ADDITIONAL ROLES AND RESPONSIBILITIES OF PARISH COUNCIL MEMBERS AT ST. JOHN’S ARMENIAN CHURCH
1.Attend Church on Sundays to:
a.Assist with the Kiss of Peace.
b.Assist with passing the collection plate.
c.Assist with all other church-related activities needed on any feast day or special Sunday.
2.Demonstrate church leadership by your presence and participation in the activities and events of all church organizations.
3.Attend Parish Council meetings as scheduled and comply with Article 29 of the Diocesan By-Laws. (Usually two meetings per month)
4.Attend committee meetings as needed.
5.Be prepared to chair various committees and events as needed.
Nominating Committee (5) to be Elected - (8) Needed to run
Chairman of the Nominating Committee will be responsible for reading the entire contents of the Guidelines for Nominating Committee of the Annual Parish Assembly handbook, so that he/she will be informed of the duties that the committee is to follow. The Chairman will preside over the meetings and keep the Pastor informed of the committee's progress.
The Nominating Committee will meet until the Nominating Committee completes its slate of candidates and presents the official slate for publication in the invitation sent to the Parish.
On the day of the Annual Parish Assembly, the Chairman of the Nominating Committee (not eligibile to run for any office) will serve as designated person from the Nominating Committee to assist in counting ballots. The Nominating Committee will also ask a designated Auditor (not running for an office) to be present in the room when ballots are counted.
The Chairman of the Nominating Committee is responsible for running the election portion of the Annual Assembly meeting and presenting the audited results to the Assembly.
Auditing Committee (1) to be Elected - (2) Needed to run
DUTIES OF AUDITOR FOR COUNTING BALLOTS ON DAY OF PARISH ASSEMBLY MEETING AT ST. JOHN’S ARMENIAN CHURCH
1.The Auditor for the designated year, not running for an office, should be in the tally room when the ballots are being counted.
2.Any ballots that are incorrectly marked will be segregated by the Scantron.Those segregated ballots shall be audited by two people, one from the Nominating Committee, not running for an office and, if available, one of the Auditors, not running for an office.Ballots that are incorrectly marked will be automatically rejected by the Scantron.
3.After all the ballots have been collected, only one designated member from the Nominating Committee, not running for an office, and one Auditor, not running for an office, shall remain in the room while the ballots are being fed into the Scantron for counting by the Parish Administrator.
4All ballots and tally sheets must be given to the Pastor with the election results before the Parish Assembly is adjourned.It is suggested that those members who have access to the results should keep this information confidential to avoid any embarrassment to the candidates. 5.All elected candidates, the first alternates and second alternates will be announced in alphabetical order by category at the Parish Assembly by the Chairman of the Nominating Committee.
Diocesan Delegates (6) to be Elected - (10) Needed to run
GUIDELINES FOR AND DUTIES OF DIOCESAN DELEGATES TO BE ELECTED (Bylaws of the Armenian Church of America [Eastern Diocese] - 1999) Diocesan Delegates were elected in 2011 for a four-year term. Next election will be in 2019
Interested in Running for Annual Assembly Position
Just Copy and Paste Position Titles requested below into form as required:
Annual Meeting Position Available: Chairman of the Day Secretary of the Day Parish Council Nominating Committee Auditing Committee Diocesan Delegates